Everything you need to manage, secure, automate, and understand your documents. DocFlow brings enterprise-grade document intelligence to organisations of every size.
DocFlow is built around nine interconnected modules that work together to give your organisation total control over every document, from creation to archive.
Manage every stage of a document's life from upload through collaboration, approval, and archive. Semantic versioning tracks every change, so you always know who did what and when. Automated retention policies ensure documents are kept or disposed of according to your compliance requirements.
Artificial Intelligent Document Automation. AIDA automatically classifies, extracts, summarises, and understands your documents — including a fully on-premises option for maximum data sovereignty. Ask AIDA questions in natural language and get instant, contextual answers.
Build multi-stage approval workflows with conditional logic, parallel approvals, and automated escalation. Pre-built templates get you started quickly, while form inputs capture structured data at every stage. Complete action logs provide full auditability of every decision.
AES-256 encryption at rest and TLS 1.3 in transit protect every document. Your encryption keys are yours alone, stored separately from your data. With self-hosted deployment, your documents never leave your infrastructure, giving you absolute control over data sovereignty.
Find any document in milliseconds with full-text search across all file types. OCR processing means even scanned documents and images become searchable. Filter by metadata, tags, date ranges, document type, or any custom field to locate exactly what you need.
Collect legally binding electronic signatures directly within DocFlow. Set signing orders, add multiple signatories, and track completion in real time. Signed documents are automatically sealed with a tamper-evident certificate and stored with a full audit trail.
Track ISO 27001, NHS DSPT, CQC, GDPR, and Cyber Essentials compliance in one dashboard. Set expiry dates with automated alerts so certifications never lapse. Generate inspection-ready evidence packs at the click of a button for any regulatory framework.
Deploy DocFlow on your own infrastructure, whether on-premises or in your private cloud. You maintain full control over your data, your backups, and your security policies. No third-party data processors, no shared tenancies, and no surprises in your data protection impact assessments.
Every action in DocFlow is logged with immutable audit entries. AI-driven anomaly detection flags unusual access patterns, bulk downloads, or out-of-hours activity. Receive real-time alerts and investigate incidents from a centralised security dashboard.
DocFlow provides sophisticated version control that goes far beyond simple file replacement. Every document maintains a complete version history with semantic versioning, so you can see exactly what changed between any two versions.
Unlike traditional file systems, DocFlow uses virtual folders that let you organise documents by multiple criteria simultaneously. A single document can appear in multiple folders without duplication, keeping your storage efficient and your teams productive.
Collaborate on documents without leaving DocFlow. Threaded comments let teams discuss specific sections, tag colleagues, and resolve feedback in context. Every comment is timestamped and attributed, creating a clear record of decisions and discussions.
Can we update section 3.2 to reflect the new data retention policy? @James
Done. Updated to 7-year retention. Version 3.1 uploaded.
Deleted a document by mistake? DocFlow maintains a 30-day soft-delete recycle bin, so nothing is permanently lost until you decide it should be. Administrators can restore any document with a single click, preserving its full version history, metadata, and permissions exactly as they were.
When a document is deleted, it moves to the recycle bin rather than being permanently removed. All metadata, versions, and permissions are preserved for easy restoration.
Administrators can browse the recycle bin, search for specific documents, and restore them to their original location. Bulk restore operations make recovering multiple files effortless.
Set your own recycle bin retention period from 7 to 90 days. When the period expires, documents are permanently purged in accordance with your data retention policies.
Book a personalised demo with the Mastercopy team. We will show you how every feature works for your industry and compliance requirements.
